From February 1 through April 30, most employers in California are required to post the Cal/OSHA Form 300A Annual Summary Log of Injuries and Illnesses that occurred in 2019, the previous calendar year.
If your company had 10 or fewer employees at all times during the last calendar year, your company does not need to keep Cal/OSHA injury and illness records.
Additionally, if you are a public or private sector employer and all of your establishments are classified in the retail, service, finance, insurance or real estate industries listed in Table 1 in Appendix A of section 14300.2 (see link below), you do not need to keep Cal/OSHA injury and illness records required by Article 2 unless the government asks you to keep the records under Section 14300.41 or Section 14300.42. However, all employers must report to the Division of Occupational Safety and Health any workplace incident that results in a serious injury or illness, or death, as required at Title 8 Section 342. You may view the exemption table by following this link:
Form 300A is designed to alert workers to hazards that may exist in their workplace. Even if an employer had no recordable injuries or illnesses in 2019, the previous calendar year, employers must still post a summary with zeros in the total line.
Employers are required to post this summary in a conspicuous place where they normally post notices to employees, such as a break room. During this posting period, employers are also responsible for making sure employees don’t deface the posting or cover it up with other material.
Employers must also make a copy of the summary available to employees who move from worksite to worksite, such as construction workers, and employees who do not report to any fixed establishment on a regular basis.
Please click on the title below to download the Cal/OSHA Form 300A:
On November 1, 2018 the Office of Administrative Law approved the emergency action to amend sections 14300.35 and 14300.41 of title 8 of the California Code of Regulations to conform California’s recordkeeping requirements to the federal OSHA program. Covered employers are now required to electronically submit information from the OSHA Form 300A to OSHA by March 2nd of the year after the calendar year covered by the form. You can provide the Agency your OSHA Form 300A information through the Injury Tracking Application (ITA), which is accessible from the ITA launch page.
Only a small fraction of establishments are required to electronically submit their Form 300A data to OSHA. The following employers should follow the instructions posted at federal OSHA’s ITA website:
- All employers with 250 or more employees, unless specifically exempted by section 14300.2 of title 8 of the California Code of Regulations
- Employers with 20 to 249 employees in the specific industries listed in Appendix H of the emergency regulations.
If you have any questions or need further information, please don’t hesitate to contact our office at (661) 631-2165.